Alfresco 3 Records Management by Dick Weisinger

By Dick Weisinger

This e-book is based in a sequential method that walks you thru the stairs essential to manage your Alfresco documents administration method. Chapters stick to a logical development with every one bankruptcy construction at the wisdom and implementation information realized in prior chapters. when you are a files supervisor, company analyst, or a software program developer, and need to enforce the Alfresco files administration application in your association, then this e-book is for you. you do not require any previous wisdom of Alfresco percentage software program to keep on with this publication.

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Extra resources for Alfresco 3 Records Management

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Data file formats change very rapidly. With some software products, every new release may involve changes to the format in which the data is stored. Without the proper software reader to read a digital asset, the stored data becomes, in effect, useless. A common solution to reduce the size of this problem is to limit or convert the formats of data being stored to a small set of stable core data types. This is an important problem to be aware of when designing and planning for a Records Management systems that requires long-term record preservation.

Records Management is about ensuring accountability Records Management is a powerful tool for providing accountability and transparency. Records contain the historical details and reasoning behind why certain policies and decisions were made. Records can prove that an organization acted responsibly and with good intent (or not). But for records to be accepted, they must be trustworthy and believable. They must be accurate and complete. They must be verifiable. Good Records Management systems, practices, and processes are the vital elements that can ensure that records are trustworthy.

This might include, for example, documenting and enforcing standard operating procedures or documenting processes like those in accounts payable or with the steps of a hiring process. Corporate governance and compliance is relevant for any department within an organization like finance, engineering, IT, sales, and marketing. Often, regulations don't specifically require the use of Records Management software for compliance, and Sarbanes-Oxley is one prominent example of this, but in order to cost-effectively satisfy the need for creating the audit trails requested by regulations, an automated system for Records Management almost becomes mandatory.

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